Now Hiring: Program Director (Contract)
Join our team! Seattle Adaptive Sports is seeking a highly capable Program Director to lead our program operations, logistics, and member engagement, and support community outreach.
The Program Director will play a central role in the day-to-day operations of this established (but growing) organization, fueling our work to provide a wide variety of adaptive sports and recreation programs to individuals with physical disabilities in the greater Seattle area.
The ideal candidate understands and contributes to the big-picture vision and goals for a quickly-evolving organization, and takes pride in owning the operations required to realize that vision and meet those goals. They will work with athletes, volunteer staff, board members, and community partners to grow and improve our programs.
This position requires approximately 30% travel around the greater Seattle area and Northwest. Some evening and weekend hours are required.
Working in close collaboration with lead volunteers, coaches, and the Board of Directors, the Program Director will serve as the glue for the organization, overseeing and/or implementing a full slate of essential activities. Responsibilities will fall into four categories:
1. Drive outreach and engagement with members, volunteers, and staff
- Partners with coaches, program leads, and Board to establish and manage team logistics & expectations, including but not limited to policies, practices, and competitions.
- Regularly reports to Board with program updates and requests. Recommends structures and processes for discretionary decisions, cadence, etc.
- Monitors and builds new membership processes. Communicates, markets, and solicits internal volunteers for organization-wide events to membership.
- Recruits, trains, supervises and evaluates volunteers to ensure the organization is well-supported by volunteer bandwidth.
- Develops and executes strategies that anticipate organizational need for volunteers and part-time staff to support programmatic goals. Defines clear roles and responsibilities.
2. Provide seamless operational and logistical support for the organization
- Owns logistics, partnering with facilities to establish expectations and schedules. Facility coordination services include securing and preparing facilities and equipment (including storage, transport, etc).
- Manages maintenance & inventory of team equipment and supplies.
- Plans and implements competitive opportunities (Event lead for all hosted tournaments) and annual recreational special events (Paralympic Sports Day, fundraisers, outreach clinics & workshops, etc).
- Builds, manages, and is accountable to adaptive programs budget.
- Other duties as assigned.
3. Maintain and improve organization’s operating tools, systems and processes
- Organizes and maintains registration records for athletes, community contacts, and volunteers.
- Conducts regular administrative tasks, including management of e-mail inbox, mailbox, equipment inventory, rental agreements with members, recurrent overhead expenses (microleases, subscriptions, etc), bookkeeping, accounting, etc.
- Supports the Board to prepare program evaluations and other related reports;
4. Oversee and support marketing, development, and outreach
- Resources, publishes, and distributes communications related to events, including volunteers recruitment, donation requests, and other contributions to support event viability.
- Works with volunteers, leaders, and Board to develop relationships with collaborative partners/sponsors and assist with other activities to grow all SAS programming.
- Participates in outreach to local, state and national organizations in the adaptive sports field.
ESSENTIAL SKILLS, COMPETENCIES, and EXPERIENCE:
- 5+ years experience in project or program management, with demonstrable planning, organizational, leadership, and problem-solving skills. Post-graduate education may supplement a portion of experience expectations.
- Able to work independently and manage up to a Board of Directors. Escalates issues and clarifies priorities with Board Representative at a weekly cadence.
Demonstrated self-starter; sets their own daily agenda and maintains autonomy and accountability for regular tasks. Ability to exercise independent judgment and take initiative in a virtual work environment.
- Awareness of and appreciation for diversity, equity, and inclusion and its effects on the socioeconomically disadvantaged. Uses people-first language that focuses on the athlete and individual instead of their disability.
- Knowledge of adaptive opportunities and equipment available for people with physical disabilities.
- An Associate or Bachelor's degree (or commensurate experience) in the allied health or sports management fields preferred.
- Proficiency with Microsoft Office and G Suite tools required. Experience with project management tools (Asana, Trello, etc.) CRMs, MailChimp, SurveyMonkey, and other cloud-based technologies are a big plus.
- Excellent interpersonal, verbal and written communication skills
- Ability to work cooperatively with others and create a positive, constructive relationship with staff and the general public
- Exhibit high level of energy, enthusiasm and initiative
- Preference will be given to candidates with experience working with people with physical disabilities in a sports setting.
- Valid driver’s license. Must have auto insurance and be able to use personal vehicle
- Cardiopulmonary Resuscitation (CPR) and First Aid certification is required by the first date of employment.
- Normally required to lift up to 50 pounds. May require strenuous physical activity.
COMPENSATION: Depends on experience.
TERMS: This position is a 40 hour/week, 6-month contract position with an option to extend. SAS reserves the right to a probationary period. The position has flexible hours with some weekend & evening hours required to accommodate recreational program activities.
TO APPLY: Please send cover letter (including salary expectations) and resume in one combined document to email@example.com by January 27. Please reference “Program Director” in the subject line of your email.